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Updated 2024-12-20
Activated 2024-12-20
Activated 2024-12-20
Defence Personnel Support Officer【応募〆切：1/15】
NEW
| Company Name |
Australian Embassy Tokyo |
|---|---|
| Job Type |
Government/Public Sector - Government/Public Offices
|
| Industry | Government/Public Sector |
| Location |
Asia
Japan
Tokyo
Minato
|
| Job Description |
About the position Under general direction of the Defence Office Manager, the Defence Personnel Support Officer is responsible for providing personnel and administrative support to manage and coordinate overseas conditions of service benefits to Defence staff and their dependants in Japan. Key responsibilities of the position include, but are not limited to: • Provide administrative support, sound advice and recommendations based on current legislation and policy on a wide range of administrative tasks. • Liaise with internal and external stakeholders including clients and Japanese suppliers to facilitate the transfer of personnel between Australia and Japan. This includes securing temporary and long-term accommodation, school enrolments, transport, financial/banking services, and other administrative services required to assist with settling in Japan and returning to Australia. • Coordinate workflow and prioritise administrative tasks for Defence personnel and their dependants. • Liaise with Japan’s Ministry of Defence, Australian Defence agencies and other Australian Embassy Tokyo agencies as required to obtain further advice, support, and guidance on personnel matters. • Liaise with key support organisations in Australia to ensure appropriate management of entitlements and provide timely and accurate advice to clients regarding overseas conditions of service and local policy. • Develop and maintain written documents including but not limited to arrival and departure procedures, welcome and local area information packages, international removals, processing of payments and reimbursements. • Coordinate welfare support services and communication with defence families in Japan. • Perform welfare management and monitoring tasks as part of the broader Defence welfare management support arrangements and provide advice on issues if identified. • Plan, book, and manage official travel arrangements to support the broader defence section outcomes. • Perform other administrative duties and back up as required. 正式なご応募に関するご案内 【応募画面へ進む】ボタンからご応募いただきますと、今後の正式な応募についてのご案内メール（所定の書類提出のお願い）が届きます。 こちらの応募ボタンからは正式な応募となりませんのでご注意ください。 |
| Company Info |
About the Department of Defence The role of the Department of Defence is to defend Australia and its national interests. In fulfilling this mission, Defence serves the government of the day and is accountable to the Commonwealth Parliament which represents the Australian people to efficiently and effectively carry out the Government’s Defence policy. At the Australian Embassy Tokyo we represent the Department of Defence and Australian Defence Force in Japan, and facilitate the Australia-Japan bilateral defence relationship. |
| Working Hours |
Hours of Work: Standard working hours: Monday to Friday, 9:00 a.m. – 5:30 p.m. The ability to work outside of these hours on occasion is also necessary, including on weekends. Non-standard hours worked will be offset by overtime payments, flexible leave time or time off in lieu. |
| Job Requirements |
Qualifications/Experience • High level oral written fluency in Japanese and English. o Japanese language skills [Japanese-Language Proficiency Test (JLPT) minimum level 1 or equivalent desirable). o English [Test of English for International Communication (TOEIC) 950 points or equivalent desirable]. • Demonstrated experience providing administrative support. • Strong organisational skills, attention to detail, and ability to manage competing priorities and concurrent tasking. • Sound communication and interpersonal skills and ability to build and maintain effective working relationships in a fluid team environment. • Ability to exercise discretion and manage sensitive information in accordance with policy requirements. • Related experience, preferably in an international organisation, is desirable. |
| English Level | Fluent (TOEIC 865-) |
| Japanese Level | Fluent(JLPT Level 1 or N1) |
| Salary | JPY - Japanese Yen JPY 6000K - JPY 6500K |
| Other Salary Description |
Basic salary: ￥510,045/monthly Pension: WPI (Kosei Nenkin) or SGC (the Australian Superannuation Guarantee Contribution) in accordance with the regulation |
| Holidays |
Leave: Recreation leave: up to 20 days per year (this is on an accrual basis); and Personal leave: up to 15 days per year (includes sick leave, carer’s leave, etc.). |
| Job Contract Period |
Length of contract: Three-year contract with potential to be made permanent. |
| Nearest Station | 6 minutes walk from Azabu-Juban Station on the Tokyo Metro Namboku Line |
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