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Updated 2025-02-18
Activated 2025-02-18
Activated 2025-02-18
Project Administrator (IT / Data Center Infra projects)
NEW
| Company Name |
EIRE Systems K.K. |
|---|---|
| Job Type |
 IT (Other) - Project Manager Building/Construction/Equipment/Real Estate - Construction Management ( Building/Construction/Equipment/Architecture ) |
| Industry | IT Consulting |
| Location |
Asia
Japan
Chiba
Others
|
| Job Description |
EIRE Systems is a leading provider of IT solutions and Project Management consulting services. We’re presently seeking to hire a Project Administrator to support the IT and telecoms infrastructure components of some major data center construction, expansion and 'Day 2' change projects. Our customer is one of the big-5 global tech giants! Role Overview: The Project Administrator will work behind the scenes to support the project managers and project teams to complete projects, focusing on administrative tasks such as, document controls, preparing status reports, processing invoices, tracking budgets and expenditure, liaising with vendors, coordinating schedules, drafting SOWs and work orders, processing vendor security access paperwork, managing contracts with suppliers and subcontractors, etc. Key Responsibilities: • Documentation: Organize contracts, drafting Statements of Work (SOWs), work orders, project schedules, change management requests/approvals, and other key documents. • Financial Tracking: Process invoices and track project expenditures to maintain budget alignment. Assist in the preparation of budget reports and financial summaries. • Contract & Procurement: Assist in managing contracts with suppliers and subcontractors. • Coordination & Scheduling: Support project timelines, track milestones, and ensure deadlines are met. • Vendor Liaison: Manage vendor communications, security access paperwork, and deliveries. • Reporting: Prepare and submit regular project status updates for stakeholders. • Compliance: Ensure adherence to regulatory and quality standards. Required Language Skills: • English: Fluent/Native-level proficiency - ability to work with and produce professional level documentation and reports for global project stakeholders. • Japanese: Business level proficiency - ability to communicate effectively with vendors and other external project stakeholders using Japanese. Required Qualifications: • Bachelor’s degree in IT, Project Management, or related field (or equivalent experience). • 3+ years of project administration experience, ideally in IT, telecoms, infrastructure or construction. • Knowledge of procurement, contracts, and vendor management. • Proficiency using standard office apps, document management and project management software tools. • Strong organizational, communication, and multitasking skills. • Ability to work in a fast-paced environment with tight deadlines. Nice-to-Haves: • Knowledge of data center operations and IT infrastructure. • Experience with data center construction or IT infrastructure projects. • Project management related qualifications (e.g. CAPM, PMP, Prince2 or similar). |
| Company Info |
For more than 25 years, EIRE Systems has provided professional IT Services to multinational corporations operating in Japan, as well as Japanese companies looking to expand into overseas markets. Working with our clients we: • Manage their IT infrastructure and technology upgrade projects. • Design and implement new technology solutions. • Support and manage their existing IT environments using our on-site and remote Managed Services and Outsourcing Solutions. As a company that started up here in Tokyo, EIRE Systems is owned and managed by IT professionals who are originally from Ireland. We have built a truly international business culture, offering a unique blend of Japanese and Western business practices. EIRE Systems provides a wide-range of career choices for internationally-minded technology and support professionals. From the company’s small beginnings, EIRE Systems currently has 150 Tokyo-based employees and is expanding it’s local, regional and global expertise. We have established offices in Hong Kong, Singapore and Shanghai and are reaching further as we grow our presence throughout the Asia-Pacific. Measures against passive smoking: No smoking indoors allowed |
| Working Hours | 09:00 - 18:00 |
| English Level | Fluent (TOEIC 865-) |
| Japanese Level | Daily Conversation Level |
| Salary | JPY - Japanese Yen JPY 6000K - JPY 9000K |
| Other Salary Description |
Social Insurance Commuting/Transportation Allowance Education Training |
| Holidays |
Five-Day Workweek Paid Holidays Congratulatory or Condolence Leave Child-care Leave Sick Leave |
| Nearest Station | Chiba New Town Chuo Station |
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