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Updated 2025-04-17
Activated 2025-04-17

Project Coordinator (IT / Data Center Infra projects)

NEW
Company Name

EIRE Systems K.K.

Job Type
EIRE Systems K.K.
IT (Hardware/Network) - Project Manager
IT (Other) - Project Manager
Building/Construction/Equipment/Real Estate - Construction Management ( Building/Construction/Equipment/Architecture )
Industry IT Consulting
Location Asia Japan Chiba Others

Job Description EIRE Systems is a leading provider of IT solutions and Project Management consulting services. We’re presently seeking to hire a Project Administrator to support the IT and telecoms infrastructure components of some major data center construction, expansion and 'Day 2' change projects.

Our customer is one of the top-5 global tech giants!

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Role Overview:
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The Project Coordinator will be part of a team of project managers and support project coordination, document controls, preparing status reports, processing invoices, tracking budgets and expenditure, liaising with vendors, coordinating schedules, drafting SOWs and work orders, processing vendor security access paperwork, managing contracts with suppliers and subcontractors, etc.
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Key Responsibilities:
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• Documentation: Organize contracts, drafting Statements of Work (SOWs), work orders, project schedules, change management requests/approvals, and other key documents.
• Coordination & Scheduling: Support project timelines, track milestones, and ensure deadlines are met.
• Vendor Liaison: Manage vendor communications, security access paperwork, and deliveries.
• Contracts & Procurement: Assist in managing contracts with suppliers and subcontractors.
• Reporting: Prepare and submit regular project status updates for stakeholders.
• Financial Tracking: Process invoices and track project expenditures to maintain budget alignment. Assist in the preparation of budget reports and financial summaries.
• Compliance: Ensure adherence to regulatory and quality standards.

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Location Environment:
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Work onsite at our client's Data Center facilities in Inzai, Chiba Prefecture, supporting various infrastructure fit-outs, expansions, new construction and major change projects.

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Required Language Skills:
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• English: Fluent/Native-level proficiency - ability to work with and produce professional level documentation and reports for global project stakeholders.
• Japanese: Business level proficiency - ability to communicate effectively with vendors and other external project stakeholders using Japanese.

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Required Qualifications:
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• Bachelor’s degree in IT, Project Management, or related field (or equivalent experience).
• 3+ years of project administration / project management support experience, ideally in IT, telecoms, infrastructure or construction.
• Knowledge of procurement, contracts, and vendor management.
• Proficiency using standard office apps, document management and project management software tools.
• Strong organizational, communication, and multitasking skills.
• Ability to work in a fast-paced environment with tight deadlines.

Nice-to-Haves:

• Knowledge of data center operations and IT infrastructure.
• Experience with data center construction or IT infrastructure projects.
• Project management related qualifications (e.g. CAPM, PMP, Prince2 or similar).
Company Info For more than 25 years, EIRE Systems has provided professional IT Services to multinational corporations operating in Japan, as well as Japanese companies looking to expand into overseas markets.

Working with our clients we:
• Manage their IT infrastructure and technology upgrade projects.
• Design and implement new technology solutions.
• Support and manage their existing IT environments using our on-site and remote Managed Services and Outsourcing Solutions.

As a company that started up here in Tokyo, EIRE Systems is owned and managed by IT professionals who are originally from Ireland. We have built a truly international business culture, offering a unique blend of Japanese and Western business practices.

EIRE Systems provides a wide-range of career choices for internationally-minded technology and support professionals. From the company’s small beginnings, EIRE Systems currently has 150 Tokyo-based employees and is expanding it’s local, regional and global expertise. We have established offices in Hong Kong, Singapore and Shanghai and are reaching further as we grow our presence throughout the Asia-Pacific.

Measures against passive smoking: No smoking indoors allowed
Working Hours 09:00 - 18:00
English Level Fluent (TOEIC 865-)
Japanese Level Business Level(JLPT Level 2 or N2)
Salary JPY - Japanese Yen JPY 6000K - JPY 9000K   
Other Salary
Description		 Social Insurance
Commuting/Transportation Allowance
Education Training
Holidays Five-Day Workweek
Paid Holidays
Congratulatory or Condolence Leave
Child-care Leave
Sick Leave
Nearest Station Chiba New Town Chuo Station
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