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Updated 2025-04-03
Activated 2025-04-03
Activated 2025-04-03
Personal Assistant to Defence Attaché
NEW
| Company Name |
British Embassy Tokyo |
|---|---|
| Job Type |
 |
| Industry | Government/Public Sector |
| Location |
Asia
Japan
Tokyo
Chiyoda
|
| Job Description |
Main purpose of job: ・Provide logistical and diary support to the Defense Attaché. ・Working with a wide range of stakeholders both internally and externally but specifically liaising with many parts of the Japanese Ministry of Defense as well as other Defense Attachés based in Japan. ・Programme planner and events specialist to work as an integral part of the Defense team leading and supporting on Defense activities and programmes. What the Jobholder will be Expected to Achieve: ・Provide logistic support duties to the UK Defense Attaché (diary management, arranging appointments). ・Lead and support on a diverse range of programs for MOD UK visitors. The work will support Defense Section, assisting all the Defense team to deliver their outputs and including facilitating and assisting visits from the UK, events, and conferences. ・Develop strong relationships with partners who will help to deliver activities in Japan and the UK – Japan Ministry of Defense, academic institutes, Defense industry and wider Japanese ministries and government. Collaborate with departments across the Embassy and UK MOD and FCDO in support of Defence Section activities. Resources Managed (staff and expenditure): Line manage the Section Driver [Application deadline is Thursday, April 17th] Please apply through the British Embassy recruitment website (https://fco.tal.net/). |
| Company Info | The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and discrimination challenge, enhancing our organizational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. |
| Working Hours | Normal working hours: 9:00-17:30 (core time: 10:00-16:00) |
| Job Requirements |
Essential qualifications, skills and experience: ・Excellent business communication skills in English (orally and in writing) ・Strong IT skills, particularly Microsoft Office (Word, Excel, PowerPoint etc) ・Strong communications skills and ability to work within a close-knit team. Ability to develop relationships and a network is also vital ・Knowledge of Japanese government systems; cultural awareness; knowledge of Japanese business etiquette Desirable qualifications, skills and experience: ・Interest in Defense and Security issues ・Motivation to gain understanding of defense activities in Japan ・Pre-existing experience in the Defense and Security sector and/or Government or Defense ministry experience ・Assistant, or Project Management experience ・Experience in facilitating VIP visits from overseas (within a wider team) |
| English Level | Business Conversation Level (TOEIC 735-860) |
| Japanese Level | Fluent(JLPT Level 1 or N1) |
| Salary | JPY - Japanese Yen JPY 6000K - JPY 7000K |
| Other Salary Description |
Basic salary (435,700 yen per month) Commuting allowance (up to 35,000 yen per month) Social insurance (employment insurance, workers' compensation insurance, health insurance, welfare pension insurance) [Notes] Monthly basic salary *1/14 of annual basic salary *Additional payment months are June and December (calculated pro rata according to length of employment) |
| Holidays |
2 days off per week (Saturday and Sunday) 12 public holidays (mixture of the UK and Japan holidays) Annual leave (25 days per year) Paid sick leave Marriage or Civil partnership leave Compassionate leave |
| Job Contract Period |
Full-time, Permanent |
| Nearest Station | Approximately 7 minutes walk from Hanzomon Station on the Tokyo Metro Hanzomon Line |
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